Agenda – Annual General Meeting – 8th May 2024

The Annual General Meeting of Gosforth Parish Council will take place on 8th May 2024 at Gosforth Library at approximately 7.30pm, following the Annual Parish Meeting.

AGENDA

1. Apologies for absence
2. Election of Chairman
3. To receive the Acceptance of Office of the Chairman
4. Election of Vice Chair
5. Councillor Administration/Co-option
6. To appoint the following Parish Council committees

               6.1         Finance Committee

               6.2         Village Care, Car Park and Toilets

7. To appoint to the following external groups:

               7.1         Mid-Copeland Parish Partnership

               7.2         Sellafield Sites Liaison Group

               7.3         Sellafield SSG (WC SSG)

               7.4         3-Tier Meetings

               7.5         CALC meetings (as necessary)                             

8. To appoint to the following roles:

               8.1         Highways (liaison and transport)

               8.2         Footpaths

               8.3         Parish Communications (Website, Parish Magazine)

9. To appoint representatives as Trustees to

               8.1         Public Hall

               8.2         Playing Field

10. To review/adopt Standing Orders and Policies

               10.1       Standing Orders

               10.2       Retention of Documents Policy

               10.3       Data Protection Policy

               10.4       Data Breach Policy

               10.5       Press and Media Policy

11. Declarations of Interest
12. Minutes of the Parish Council Meeting held on 10^th April 2024

To authorise the Chairperson to sign, as a correct record, the minutes of the Meeting held on 10^th April 2024 pages 213 – 216.

12. Public Participation/Open Session (15 minutes allowed)

The Chairman will invite residents to make representations on any item on this agenda or to bring matters to the attention of the Council for consideration for inclusion in a future agenda.

13. Cumberland Councillors Report

To receive for information items relevant to the Parish. (Items raised for decision will appear on the agenda for the next meeting.)

14. Planning Applications

               14.1 Applications

7/2024/4036 Part of Stable Block, Harecroft Hall, Gosforth – change of use from Holiday Let to Local Occupancy

7/2024/4033 Roundstone Lodge, Wellington – variation of conditions 1 and 2 (plans) of pp 7/2017/4078 re landscaping

               14.2 Decisions

7/2024/4006 Lion & Lamb, Gosforth – removal of condition 2 of pp 7/2002/4095 re access and parking – Granted

7/2024/4015 Former Gym and Stables, Harecroft Hall, Gosforth – amend of internal layout (pp 7/2023/4086) – Granted

               14.3 Other planning matters

15. Financial Records

15.1       To receive and note the Annual Internal Audit report 2023-24

15.2       To approve and sign the Annual Governance Statement 2023-24

15.3       To approve and sign the Accounting Statement 2023-24

15.4       To receive the bank reconciliation statement as at 30^th April 2024.

15.5       To approve payments detailed on the schedule of payments for approval.

16. Geological Disposal Facility
17. Car Park and Public Toilets
18. Playground
19. Public Hall
20. NDA Properties
21. Parish Plan
22. Correspondence & Communications
23. Meetings

To receive reports from Councillors who attended meetings on behalf of the Parish Council.

26. Councillor Matters

An opportunity for Councillors to raise minor matters, not on this agenda, on behalf of residents.

27. Date of the next meeting

To confirm the date of the next meeting scheduled for 12^th June 2024.